Senior HR Executive

AIMS International Malta is assisting our client who operates within the Financial Services industry. They are seeking a Senior HR Executive to join their department. 
 

Responsibilities

• Maintain and update employee records (HRIS, employee files, employment contracts, certificates, benefits etc.) in line with GDPR requirements.

• Providing weekly, monthly, bi-annual and annual reports covering employee timesheet entries as per company procedures and metrics required.

• Second the HR Executive when required to carry out monthly payroll, ensuring accuracy and timely processing.

• Provide support across recruitment activities, including drafting and posting job advertisements, screening candidates, coordinating interviews, liaising with hiring managers, and assisting with onboarding to ensure a smooth and efficient process. Assist with the preparation of employment contracts, letters, and

• HR documentation, ensuring compliance with labour laws and internal policies.

• Assist in reviewing, updating and implementing HR policies, procedures, and HR initiatives (performance reviews, engagement, wellbeing, training).

• Act as a first point of contact for employees on HR and payroll queries.

• Provide support in the design and coordination of training plans, assisting across the lifecycle of development initiatives; from needs analysis and planning to execution and evaluation, while ensuring alignment with organisational objectives and contributing to employee growth and capability building.

• Liaise with the relevant entities to apply for IIS funding schemes and CPE/CPA accreditation;

• Onboard the Health and Safety process fully including ensuring all H&S equipment is up-to-date and maintained regularly; the H&S policy is update to date and in line with current regulations.

• Look into OHSA legislation and communicate required updates.

• Support disciplinary and grievance processes by preparing documentation and scheduling meetings.

• Generate HR reports and metrics (billing, headcount, turnover, leave, etc.) to support management decision?making.

• Contribute to HR improvement initiatives, including digital transformation projects and operational enhancements.

• Ensure employees are adhering to company processes, policies and procedures.

• Suggest ideas and ways to improve the HR function overall.

Requirements: 

• Bachelor’s degree in Human Resources, Business Administration, or a related field, with a Master’s degree considered advantageous. Completion of an Employment Law course is considered an asset.

• Excellent command of English is required to succeed in this role. The ability to communicate in Maltese would be an asset.
  Experience

• Minimum of 3 years’ experience in an HR role, preferably in a generalist or senior HR executive capacity.

• Proven experience handling or coordinating payroll processes.